SharePoint vs OneDrive – The Different Use Cases

SharePoint and OneDrive are each Microsoft merchandise and a part of the Microsoft 365 suite for companies. Each supply cloud-based storage. Discover out what distinguishes them.

SharePoint is a doc administration platform with enterprise-grade options. OneDrive is a cloud storage answer suited higher for private utilization. However, each instruments share some comparable options and it’s fairly straightforward to confuse their utility. In actual fact, they work very properly collectively. As a person, it’s as much as you to search out the perfect utilization of those instruments. You could know which one to make use of in a selected state of affairs and methods to share your cloud house with colleagues and buddies.

This put up will assist you to perceive the similarities and variations between SharePoint and OneDrive. You should have higher readability as to the utility and use instances of every instrument.

What’s SharePoint?

SharePoint is a Microsoft product that permits groups to create websites to retailer, arrange, share, and entry data from any system. It offers groups a collaborative platform the place a number of staff members can entry cloud-hosted data concurrently. You too can name it a doc administration platform because it helps you retailer and flow into essential paperwork, categorize them, and arrange them securely. 

What’s OneDrive?

OneDrive too is a Microsoft product geared toward offering a cloud-based storage system for people. It’s a cloud-based platform the place you’ll be able to create paperwork and add information in several codecs like paperwork, media information – photos, movies, and audio information. You’ll be able to entry these information remotely from any system that’s logged into your OneDrive account. The performance of OneDrive is akin to that of Google Drive.

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What’s the main use case for SharePoint?

SharePoint is geared toward serving to groups that desire a collaborative platform. The principle answer it presents pertains to doc administration. Allow us to say, a enterprise needs to place all its authorized paperwork in a storage system the place it’s accessible to all approved members whereas being encrypted.

SharePoint helps you retailer paperwork in a approach that assists in sustaining compliance with rules pertaining to information security and the suitable to data. 

It permits groups to collaborate contextually by accessing paperwork concurrently.

You’ll be able to create libraries to segregate paperwork associated to completely different initiatives or completely different enterprise capabilities.

SharePoint additionally supplies a communications channel the place groups can talk with the members.

Total it’s a platform that gives you a extra organized approach of coping with shared property.

What’s the most important use case for OneDrive?

OneDrive is extra attuned to private utilization than enterprise utilization. However that doesn’t imply it can’t be utilized by groups to any vital impact. 

Allow us to say you’re a author and you have to work along with your editors to get your piece edited and printed. So, you create a doc in OneDrive utilizing Microsoft Phrase and you then share the hyperlink with the editor. At this level, your editor can entry your doc, and make strategies there. 

You’ll be able to add photos and movies and share them with others. In actual fact, you’ll be able to digitize a whole lot of information with OneDrive. You too can add your on-premise information to the cloud with the assistance of OneDrive.

The details of similarity between OneDrive and SharePoint

  • Each OnDrive and SharePoint are cloud-based instruments
  • Each instruments assist you to digitize paperwork and media information
  • Each give you storage and the flexibility to share the cloud house.
  • Each have options that enable collaboration.

The details of distinction between OneDrive and SharePoint

  • OneDrive supplies an intuitive file expertise whereas SharePoint creates a content material collaboration expertise
  • SharePoint goes past information and helps you handle portals, information pages, and enterprise apps
  • SharePoint focuses extra on the safety of information and applies extra stringent entry controls

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Some great benefits of utilizing SharePoint 

Whereas SharePoint and OneDrive have some overlapping options, they’re designed for separate experiences. SharePoint is an enterprise-grade platform and therefore focuses extra on issues like entry controls and safety. The next are some benefits of SharePoint.


SharePoint secures your information with enterprise-grade safety. It presents encryption for information at relaxation and in transit. They keep the business requirements of knowledge safety and watch over patch necessities and potential threats round the clock.


You’ll be able to create libraries in SharePoint to segregate paperwork associated to the completely different initiatives. The entry controls might be set as much as present unique entry to groups which are engaged on a sure library.

Digital signatures

You need to use SharePoint to signal paperwork from any system.


SharePoint helps you automate sure duties like sending approval emails for authoring or enhancing a doc.

Wrapping up

OneDrive and SharePoint are very important instruments from Microsoft they usually can be utilized in tandem to create a wonderful doc administration expertise. You need to use them by subscribing to the Microsoft 365 bundle. Or you will get them individually in your Home windows PC. You’ll be able to combine wall the Microsoft Workplace instruments with each OneDrive and SharePoint and collaborate with groups on the cloud.

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